Simplifying property compliance: One Czech at a time

From untangling spreadsheet chaos to refining workflow, discover how we’re simplifying compliance management for smart property managers.

But firstly, let me introduce ourselves.

About me

Hi, it’s Petr Tichy here, the tech guy behind Properteasy. I am the director, co-founder, software engineer, and, as you in the real estate industry call it, the geek behind this product.

In my 15-year software engineering career, I have helped many big brands and businesses build websites and digital products that are used by their happy customers.

Most notably, the Coles online shopping platform is used daily by millions of Australians.

About her

On top of all the above roles, I am also a husband to my lovely wife Martina Ticha, senior property manager and team leader at Gary Peer & Associates.

The best agency you can choose to manage your property with; in fact, our own investment property is managed by GPA.

Martina is a superstar at what she does; just ask Gary Peer himself.

Her friendly personality, top-notch communication, discipline, strong organizational and time management skills make her one of the best property managers you could ever have.

Additionally, Martina believes in the power of teamwork and team spirit.

It is those great and versatile minds around her that push her to be the best she can be.

As they say at Gary Peer, “Teamwork is Dreamwork”.

Why Properteasy?

Early on, Martina discovered that managing compliance was a bigger challenge than expected.

Exhaustion, anxiety, and stress were evident, especially when dealing with workflows, paperwork, and contractor communication.

The motto “Work smarter, not harder” guided us as we brainstormed solutions.

With Martina’s expertise in the field and my technical skills, we are on a mission to enable property managers to “work smarter, not harder”.

Managing property compliance should be easy, right?

Yes, it should.

Here is a typical property compliance workflow

• a list of properties with dates associated with each compliance
• some kind of reminder when the expiry date is approaching
• create a task somewhere… let’s see how your software can handle it!
• multiple emails to a third-party supplier
• when they complete the check, you need them to email you the certificate or
• they will upload it to third-party dashboard where you need to login to get the new expiry date

And this cycle repeats for all the compliances such as gas, electrical, smoke alarm, pool… over and over again.

If your property or agency is located in Victoria, you’ll also need to stay updated on the Rental Minimum Standards regulations in addition to the compliance mentioned above.

So, how do most agents handle compliance?

The old way

Like most real estate agencies, a spreadsheet is used to keep track of expiry dates and other important information.

Usually, one person is “in charge” of the spreadsheet, emailing a monthly summary to each manager, containing a list of properties that require their attention.

(I know, just reading this gives me a headache; imagine being involved in this workflow).

This might have worked initially to some extent, but soon cracks will show as the portfolio grows.

When you multiply the workflow outlined above by hundreds or thousands of properties and multiple managers, you end up with:

• outdated and incomplete information in your spreadsheet
• multiple logins to third-party providers’ dashboards
• important emails scattered across company inboxes
• no clear workflow for managers to follow
• leadership without visibility into portfolio compliance
• property managers not taking responsibility
• overwhelmed and stressed property managers

Our core belief

We believe that everyone in the business is responsible for property compliance management—leadership, management, and property managers alike.

We believe that everyone should chip in.

And with the right tool, they can do it!

Spread the workload and let each property manager be in control of their compliance.

One completed task each day by everyone is more sustainable than relying on one person managing a spreadsheet.

Easy property compliance management is at the core of Properteasy.

Why Properteasy?

After combining our expertise and dedicating significant time, Properteasy has evolved into what it is today.

Our goal has always been to develop a single, user-friendly platform that offers:

• up-to-date information on each property’s compliance
• quick access to all compliance certificates
• additional comments for clear context
• simple workflow for everyone to follow
• reporting dashboard for every manager
• reporting dashboard for management and leadership
• clear visibility on action items and deadlines

You business will save valuable time and money and will bring your portfolio compliance under control much quicker and cheaper than expensive and never ending audits.

Sounds good, give it a try.

Our mission

While we’re still polishing things up, we’re excited to turn Properteasy into compliance management software so good, property managers will want to take it out for coffee every day.

If you’re interested in joining us on this journey, simply request a free trial via our website or let us know if you have any questions or feature requests.

And if you’ve reached this point, we extend our deepest gratitude! As two Czechs, as the title hints, we truly appreciate your time.

Until next time, be awesome.

Your geek in the real estate industry
Petr Tichy